Google Tasks Basics

Overview Google Tasks Uploaded Image (Thumbnail)

Google Tasks is a task management service integrated in Google Workspace, allowing users to create, track, and manage to-do lists. Tasks integrates with Gmail, Google Calendar, Docs and mobile devices.  Task can be stand alone, built into a document, or converted from an email chain with specific due dates and reminders.  By supporting subtasks and multiple distinct lists, Google Tasks helps users organize complex workflows and prioritize daily responsibilities.

Task can be useful for:

  • Managing assignment deadlines and exam study dates.
  • Breaking down research papers or syllabi into actionable subtasks.
  • Tracking follow-up items from student or faculty email inquiries.
  • Coordinating project milestones for student clubs and organizations.
  • Synchronizing daily to-do lists with Google Calendar schedules.

How to

Create Tasks from an email

Drag and Drop

  1. Open the Tasks side panel by clicking the Tasks icon on the far right of the Gmail screen.
  2. Locate the email in the inbox list.
  3. Click and hold the email, then drag it directly into the Tasks side panel.
  4. Release the mouse to drop the email into the list, which immediately generates a task linked to the message.

Create Tasks on a mobile device

  1. Open the Gmail app and select the relevant email.
  2. Tap the More icon (three vertical dots) in the top-right corner of the screen.
  3. Select Add to Tasks from the menu.
  4. A confirmation notification will appear at the bottom of the screen. Users can tap View to open the Google Tasks app and add further details like due dates or subtasks.

Create Tasks inside of a document

  1. Open a doc
  2. Anywhere in the document type the @ symbol
  3. type Task and hit enter
  4. The task will open. Enter: Title, Assignee and Date

Important Notes

Use this section to introduce best practices, troubleshooting, and other notes that are relevant to the tasks.  Start each one with a bullet.

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