Overview
Zoom is available to F&M faculty and staff who want to provide remote conferencing collaboration in situations that cannot be met using Google Meet. Zoom provides two options: (1) host a meeting where all meeting attendees can control their tools (such as microphones and camera) or (2) host a webinar where attendees listen to those presenting, reducing the risk of disruption.
Before You Begin
Hosts control various aspects of a Zoom meeting, such as managing the participants. A host can assign a co-host to manage the administrative side of the meeting, such as managing participants or starting/stopping the recording; you may have multiple co-hosts. Your F&M Zoom account allows for up to 300 attendees.
If you should need the features of a Zoom webinar, please contact the ITS Help Desk to use one of the College’s licenses for your event, as licensing is limited. Note that Zoom meetings can accommodate most webinar needs: up to 300 participants can attend, and the host of the meeting can disable video cameras and microphones.
The first time you use Zoom, you will need to activate your account at zoom.com. Click Sign In. Then follow the prompts to activate your Zoom account, using your F&M Google account and email. Because your Zoom account is licensed through the College, you must use these credentials to activate your account.
How To
Host a scheduled meeting
1. In your Chrome browser, go to zoom.com
2. Click Sign In.
3. Choose Sign in with your Google account. Click the Google icon.
4. Choose your F&M email account to log in.
5. Click Meetings.
6. Click +Schedule a Meeting.
7. Fill in the Schedule Meeting information for your meeting. Some notes:
- Meetings can be up to 40 minutes in length.
- You do not have to enter attendee names/emails.
- About Personal Templates: When you schedule a meeting, you can save the settings and use them for future meetings. The template includes settings like enabling join before host, automatic record, and language interpretation. Meeting templates do not save the meeting time and date or alternative host settings.
- If you choose to enable the waiting room: When participants join, they will not automatically be added to the meeting; the host will see them in a waiting room and admit the participant to the meeting.
- Note: When you click Hide (on the bottom of this screen), there are additional choices to customize your meeting.
- Note: On this screen, you can enable/disable participant audio and video options.
8. Click Save.
9. To invite others to your meeting, click Copy Invitation and paste into an email for the participants you want to invite.
- Note: If you need to copy the invitation in the future, you can log into your Zoom account at zoom.com.
- Click Meetings.
- Click on the name of the meeting to open the meeting Details.
- Click Copy Invitation at the bottom of this screen, and then you can paste into email for participants you want to invite.
Need more?
If you still need help, contact the Help Desk!
- Enter a Service Request here on this page (scroll up and click Request Service) to route your request to the right expert.
- Call the Help Desk at 717-358-6789.
- Stop by and see us at Martin Science Library.