Overview
Google Meet is an online video conferencing tool you can use for meetings, online classrooms, and remote collaboration. You can use it to connect through video, audio, chat, and screen sharing. Google Meet is different from Zoom because it runs in your browser, rather than in an application window, so you need to keep your browser open to remain in the meeting.
How To
Google Meet has a lot of flexibility. You can start a meeting on the fly or schedule a specific meeting time and invite the people you want to join in. You can toggle video, audio, and screen sharing ON and OFF. You can also access Google Meet through a web browser on your phone.
Note: You can set up or start a new Google Meet video meeting from Meet, Gmail, Calendar, Chat (on mobile), and other scheduling system.
Start a meeting on the fly
Begin a new meeting
1. Open Google Meet from the Google waffle menu.
2. Click New meeting.
3. Click Start an instant meeting.
4. To add more people to your meeting, click Add others:
- To add other F&M colleagues, type their name and choose from the list.
- To add colleagues outside of F&M, type their email to send them a link to the meeting via email.
- To add anyone via phone, enter their phone number. They will join the meeting by audio only.
- You can copy a link and paste it into email, chat, calendar invitations. Click Share full details. This copies to your clipboard, and you can paste it into a message. This provides the recipient with a link that will directly take them into your meeting.
Add a Google Meet to a scheduled meeting
Note: Anyone with edit permissions can add a Google Meet link. By default, the meeting owner (who scheduled the meeting) is the only person who can modify the event.
1. Open the meeting invite on your calendar.
2. Click Add Google Meet video conferencing.
3. Click Save.
4. Click Send.
Add Google Meet so someone can join virtually (after the meeting starts)
Sometimes you join a meeting that was intended to be in-person, and then after the meeting starts, you realize you need to add someone virtually. If you are not the meeting owner, you can get everyone in the same meeting by creating Google Meet on the fly as described above and then copy the link and paste in chat so that everyone invited to the meeting has a link.
1. Open Google Meet from the Google waffle menu.
2. Click New meeting.
3. Click Start an instant meeting.
4. Click Share full details. This copies the meeting information to your clipboard.
5. Open the meeting invite on your calendar.
6. Click Chat with guests. (Or you can choose the option to send via email.)
7. In the chat field, paste from your clipboard and send. This sends a Google Meet link to everyone invited to the meeting, so they can join.
Schedule a Google Meet video meeting
From your calendar
1. Set up a meeting, as you normally would.
2. Click Add Google Meet video conferencing.
3. Fill in the other details.
4. Click Save.
5. Click Send. The meeting invitation they receive will include a button Join with Google Meet. When they click the button, it will allow them to join the meeting.
Add a Google Meet to an already-scheduled meeting
1. Open the meeting on your calendar.
2. Click Edit.
3. Click Add Google Meet video conferencing.
4. Click Save.
5. Click Send so that those in the meeting will receive the meeting link.
Important Notes
- Google Meet meetings have a maximum length of 24 hours.
- Maximum number of attendees in a Google Meet meeting is 100.
- For more help on using the Google Meet app, visit the Google Meet Support Page.
The Help Desk
Need more help? Contact us!
- Enter a Service Request here on this page to route your request to the right expert.
- Call the Help Desk at 717-358-6789.
- Stop by and see us in Martin Science Library.