Body
Overview
Google Groups can be used to communicate a message to a large audience, based on their roles at F&M. If you are part of a Group, you can send a message to everyone part of the audience in that Group. Keep in mind, however, there are select Managers and approvers who have the ability to Approve or Reject a message before it is sent out to the Group.
How to
Send a message
1. Log into your F&M Google account.
2. Open the Google Apps Waffle Menu in the top right.
3. Scroll to Groups and click.
4. Click on the Group you want to send to.
5. Click New conversation.
6. Compose the message as you would an email.
7. Click Post message.
8. The message will go to the email Inboxes of every approver in the Group. (If there are no designated approvers for the Group, then the message will be automatically sent to the audience.)
- The approver should click the approve or reject link.
- Read the message and click Approve or Reject, as appropriate.
- Confirm.
9. After the message is approved, it will be distributed to everyone in that Group. They will find the message in their email Inboxes.
Important Notes
There is a limited amount of formatting and tools for Groups messages.
- There are options to change font types, sizes, color, and a few other formatting options based on what is built into the Groups editor.
- You can add links and images inside the body of the message.
- Notes: There are no options to change alignment or add tables.
- You can build templates for standard communications you send regularly. They remain exclusive to your account -- you can't share templates with the group.
For information on how to set up and manage Google Groups, refer to this Knowledge Article.
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